Exhibitor Information

EMPIRE COLLABORATIONS

June 9 – June 13, 2014

Information for Conference Exhibitors

http://empire2014.org

Exhibition Dates & Times

Monday, June 9 – Campus Center Assembly Hall/Fireside Lounge

  • Vendor Registration 12:00 – 4:00 p.m. — Campus Center Lobby
  • Set up at your convenience 12:00-4:00 p.m. – Campus Center Assembly Hall/Fireside Lounge
  • No specific exhibit time, attendees will be in the building from noon until 6:00 PM for registration.
  • There is also a social from 5:30 to 6:00 p.m. which all exhibitors are invited at no charge Fireside Lounge (Campus Center)

 

Tuesday, June 10– Exhibit Hours 9:45 a.m.–3:30 p.m. – Assembly Hall/Fireside Lounge(Campus Center)

Registration 7:30-9:45 a.m. Campus Center Lobby

Break, refreshment and no-conflict times:

  • 7:30 – 8:30 a.m. – Continental Breakfast in Ballroom (Campus Center)
  • 9:45 – 10:30 a.m.– Break in the Assembly Hall/Fireside Lounge (sponsored by Taylor and Francis Group)
  • 12:00 – 1:00 p.m. – Lunch Ballroom (Campus Center) (sponsored by IOP)
  • 2:10 – 2:45 p.m.Break in the Assembly Hall/Fireside Lounge
  • 5:00 – 6:00 p.m. Wine and hors d’oeuvres gathering in the Barnes & Noble Reading Room (Science Library) (sponsored by the NY regional ACRL and SLA chapters) [This is where people will gather prior to going off campus for the “Dine Around” event – please feel free to come along! We learn – you learn!]

 

Wednesday, June 11 – 9 a.m.–3:00 p.m. – Assembly Hall/Fireside Lounge (Campus Center)

Break, refreshment and no-conflict times:

  • 7:30 – 8:30 a.m.– Continental Breakfast in Ballroom (Campus Center)
  • 10:00-10:30 a.m. – Break in the Assembly Hall/Fireside Lounge
  • 12:00 – 1:00 p.m. – Lunch Ballroom (Campus Center) (sponsored by Proquest)
  • 2:30 – 3:00 p.m. – Break in the Assembly Hall/Fireside Lounge (sponsored by Gale Cengage)
  • 5:30 – 7:00 p.m. – Membership Social in the Northeast Wing University Library (sponsored by Ebsco)

 

Thursday, June 12 – 7:30 – 11:00 a.m. – Assembly Hall/Fireside Lounge (Campus Center) Half day of exhibits

  • 7:30 – 8:30 a.m.– Continental Breakfast in Ballroom (Campus Center)
  • 9:15-10:15 a.m. – Break in the Assembly Hall/Fireside Lounge (Campus Center) (sponsored by Gale Cengage)
  • Vendors are welcome to stay for lunch, afternoon poster sessions, and presentations

 

Vendor Location  

The vendor and member registration tables are in the Campus Center Lobby (Building 9 on the campus map).

The exhibits, meals and most presentations will take place in this location. Exhibitors will receive space assignments upon check-in at the vendor registration table in the Campus Center.

 

Driving directions

From the South

  • Take I-87 (the Thruway) to Exit 24. It’s the second Albany exit.
  • Take I-90 East to Exit 2.
  • Proceed across Washington Avenue onto the campus.
  • When you enter the campus, turn left on University Drive.
  • Proceed right at Collins Circle to one of the Visitors Parking Lots.

From the North

  • Take I-87 (the Northway) to Exit 1.
  • Take I-90 East to Exit 2.
  • Cross Washington Avenue onto campus and turn left onto University Drive.
  • Proceed right at Collins Circle to one of the Visitors Parking Lots.

From the East

  • Take exit B1 to stay on I-90 W toward US-9/​Albany/​Hudson
  • Take exit 2 for Fuller Road toward UAlbany
  • At the traffic circle at the end of the exit ramp, take the 3rd exit onto Fuller Road
  • Keep Left to stay on Fuller Road
  • At the traffic circle take the 3rd exit onto the Washington Avenue ramp
  • Merge onto Washington Avenue
  • Turn Right onto University Drive, University at Albany

From the West

  • Take the Thruway east to Exit 24.
  • After the tollbooths, go onto I-90 East towards Boston to Exit 2 (Washington Ave./UAlbany).
  • Cross Washington Avenue onto the campus.
  • When you enter the campus, make a quick left onto University Drive.
  • Proceed right at Collins Circle to one of the Visitors Parking Lots.

From Albany International Airport

  • Exit the airport onto Albany-Shaker Road.
  • Follow signs to I-87.
  • Turn right onto I-87 South; I-87 to Exit 1.
  • Take I-90 East to Exit 2.
  • Cross Washington Avenue onto the campus.
  • When you enter the campus, turn left on University Drive.
  • Proceed right at Collins Circle to one of the Visitors Parking Lots.

Additional transportation information available at http://empire2014.org/accommodations/transportation/

 

Exhibit Space Facilities: Information Commons  

  • One 6-foot table and 2 chairs in the Assembly Hall/Fireside Lounge
  • Electrical outlets are available if needed. Wireless network access will require login (no charge; username and password will be provided during check in).
  • Exhibitors are responsible for bringing their own laptops and all required network and power cords

Set-Up / Take-down Times

Assistance will be available during these hours, but you are free to set up and take down at other times at your convenience.   This means that the tables will be set up in the exhibit area with table cloths and other amenities by noon on Monday.

  • Monday, June 9: set up 12:00 – 4:00 p.m.
  • Tuesday, June 10: set up 7:30– 9:45 a.m.
  • Thursday, June 12: take down 11:00a.m.    

 

Attendance  

Approximately 400 participants (exclusive of exhibitors) are expected over the 5 days of the conference.

 

Mailing Materials  

All packages should be sent to University at Albany and arrive no later than by June 6, 2014.The vendor support contact is Carol Anne Germain

Mail to:

Contact Person – Carol Anne Germain

Physical Address:

Carol Anne Germain
c/o Kim Gemme
Science Library Loading Dock – SL 40
1400 Washington Avenue
Albany, New York 12222

Phone: 518-442-3590 (Carol Anne) 518-442-3565 (Kim)

Email: cgermain@albany.edu

Fax: (51)442-3088

Return Shipping :

If you have prepaid shipping labels via UPS this service will be available.

 

Questions  

Contact Carol Anne Germain

phone: 518-442-3590

email: cgermain@albany.edu

fax: 518-442-3088

 

Empire Collaborations 2014 Conference web page: http://empire2014.org